Make receiving an assigned job
Tell the supplier who can accept the shipment and check it against the written order. Give that person the model information and the supplier contact in case something is unclear.
Planning guide
Before you order, name the person who will receive the equipment, the person who will coordinate use and the person who will store it between campaigns. Give each person the supplier’s instructions for the exact model.
What to put in your brief
Identify the people who need instruction
Ask which operating instructions the supplier provides and what your team needs to learn. Sealed helium and continuous-blower products have different equipment. Record the exact model and avoid borrowing procedures from a different display.
Decide where the equipment will go
Ask for storage instructions before delivery. Name the person who will keep the instructions and parts list with the display and contact the supplier if inspection or service is needed.
Product reference checked November 5, 2026. Arizona Balloon Company’s giant balloon guide. For site information, see our pricing page.
Interactive inquiry planner
Prepare your purchased balloon staffing and storage brief
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Frequently asked questions
Do I need separate people for each job?
One person can own several tasks if the responsibilities and schedule are clear.
What should a backup contact have?
Share the model, supplier contact and current instructions.
Can I use a manual from a similar product?
Ask for the instructions for the exact model you are buying.
Should storage be part of the buying decision?
Ask what the supplier requires and decide where the equipment will go between uses.
Who handles missing parts?
Assign a receiving contact who can document the issue and follow the seller’s process.
Can I ask for the instructions before ordering?
Ask the supplier what documentation and instruction they provide for the quoted model.
Discuss your display
Send the location, dates and details you want the supplier to confirm.